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FARM MANAGEMENT RECORD KEEPING PROGRAM
Additional Documentation
Comparing the Shareware & Registered Versions
Dale L. Ratcliff
CALMO AGRICULTURAL MANAGEMENT SERVICES
Rt. 3, Box 203A Telephone 314-796-2759
California, MO 65018
---------------------------------------------
The Shareware Version of the Farm Management Record Keeping Program
is a full working set of programs as they relate to the cash accounting
part of the farm business. The programs will allow you to enter your
receipts and expenses on a daily, weekly, monthly, etc. basis - however
your system operates.
The program includes all of the modules necessary to make the
entries, edit out any mistakes that might be made and were not
identified while making the entry, print your reports, create a cashflow
file, and do enterprise listing if you desire.
Some of the differences between this version and the registered
version are identified in the text that follows.
PRINTER CODES: Some of the printouts require that your printer be
set to operate in the 16-17 characters per inch mode while
other reports operate in the 10 characters per inch mode.
Shareware Version: You are required to enter the proper code
each time you wish to produce a report that requires the
smaller print style.
Registered Version: You will set up these codes one time into
a parameter file and then the programs use the codes that
are appropriate at the time of printing the report.
DISK DRIVE DESIGNATIONS: The programs require you to identify the
destination and source of your data files.
Shareware Version: You must enter the disk drive designation
when prompted for it during the operation of the program.
Floppy and Hard Disk Paths are not supported in that you
are allowed to have your program disks in one area and
data in a different area that requires a path identifier
in order that it be located.
Registered Version: You may designate a different drive and
drive path if you wish for your data source and
destination.
--- Additional Documentation -- Page 1 ---
FARM MANAGEMENT RECORD KEEPING PROGRAM
Additional Documentation
Comparing the Shareware & Registered Versions
Dale L. Ratcliff
CALMO AGRICULTURAL MANAGEMENT SERVICES
Rt. 3, Box 203A Telephone 314-796-2759
California, MO 65018
---------------------------------------------
COLOR CAPABILITIES:
Shareware Version: No support is provided for changing the
color in the program.
Registered Version: If you have a color monitor, you may so
designate that and your background color will change to
a more pleasing blue rather than the normal black
background. (Future versions will probably allow you to
select your own color combinations.)
FARM/BUSINESS IDENTIFICATION and ENTERPRISE CODES: These
codes are used to allow you to help identify strengths and
potential weaknesses in your farm business. There is a Enterprise
program which allows you to create a hard copy report whereby all
receipt items that were categorized into any given combination of
Farm/Business & Enterprise Code combinations are printed together
and then the same function is done for all expense items. A number
of totals (such as total head, pounds, etc.) are also printed for
each combination.
Shareware Version: You have the capability of identifying
each item and categorizing it into any of 4 different
Farm/Business Identification Codes and 12 different
Enterprise Identification Codes. This allows for
breaking a given item into any of 48 different
combinations.
Registered Version: Your number of codes have been increased
to 30 for both the Farm/Business and Enterprise
Identification functions. With the increased codes, you
now can break any given item in any of 900 different
combinations.
ADDITIONAL MODULES: In addition to the modules that you have
as a part of the Shareware Version, the Registered Version will
provide you with additional modules to help you with other parts of
your farm accounting and business needs.
These modules include:
UTILITIES MODULE: This module allows you to set up your disk
drive locations and paths, your printer codes, and color.
PARAMETERS MODULE: This module allows you to change a number
of the receipt and expense headings codes to better fit
your own business operation. In addition, this module
allows you to change the headings of all of the
Farm/Business and all but two of the Enterprise
Identification headings codes.
INVENTORY MODULES: There are three different inventory
modules, livestock, crops and livestock and crop supplies, and
machinery, land and buildings modules. These are designed to allow
you to track you inventories and also get a hard copy of those
inventories for use in your business. The machinery, land, and
buildings module allows you to also track information such as
model and serial numbers, original purchase dates, original and
current value, etc. for better asset tracking.
ANALYSIS MODULES: There are four different analysis modules.
There are individual livestock and crop enterprise analysis
modules, and two different farm analysis modules. One of the farm
analysis modules is a stand alone module (as the livestock and crop
modules are) and the other farm analysis module interacts with your
summary data file and beginning and ending financial statements.
DATA CONVERSION MODULE: This module allows you to convert
your Summary Data file from the previous year into a Cashflow File
that can be used for comparisons in the current year. It also
allows for farm/business and enterprise identification codes
conversion between the Shareware and Registered Versions.
FINANCIAL STATEMENT MODULE: This module allows you to create
a financial statement for your business. It also prints out some
of the more common financial ratios as they relate to your farm
business.
FARMLOAN MODULE: This module allows you to track your farm
loan activity. It allows you to track who an individual loan was
originated with, the payment (principal and interest) record of
that loan, the original terms (length and interest rate), purpose
and additional borrowings on that particular folio.
The brief descriptions that have been provided are hopefully
adequate enough to allow a proper business decision. It is the
hope of the author that the proper use of this software will
enhance your ability to be successful in agriculture. Virtually
no person "likes" to keep records; however, they are becoming
increasingly important as lending agencies are becoming more
selective in their lending practices.
--- Additional Documentation -- Page 3 ---
FARM MANAGEMENT RECORD KEEPING PROGRAM
Additional Documentation
Comparing the Shareware & Registered Versions
Dale L. Ratcliff
CALMO AGRICULTURAL MANAGEMENT SERVICES
Rt. 3, Box 203A Telephone 314-796-2759
California, MO 65018
---------------------------------------------
This is the first try at the "Shareware" concept of marketing
of software by the author. If it is reasonably successful, there
is a possibility that some of the many additional agriculturally
related software programs that have been written by the author will
be released in a similar manner.
Please feel free to pass along copies of this set of programs
to your friends, etc. if you feel that they would be able to make
good use of them.
If you have any comments, suggestions, or needs as they relate
to agriculture, please feel free to write the author with your
requests and effort will be made to help you.
Happy Computing ---- Sincerely,
Dale L. Ratcliff, Author
--- Additional Documentation -- Page 4 ---